Job Description

Executive Assistant & Office Administrator

The Executive Assistant & Office Administrator provides comprehensive, confidential administrative support to the Senior Vice President and Managing Director, Polymer Solutions. This role requires a highly organized and proactive individual capable of balancing high-level executive support with the logistical demands of maintaining a functional office environment. This position is located at Borchers HC in Westlake, OH and reports to the Director, Human Resources. Normal work hours are Monday through Friday, 8:00 a.m. 5:00 p.m. but may occasionally require flexibility. This role is eligible for Milliken's hybrid work policy, which includes 3 days in the office and 2 work from home days.

Key Responsibilities Executive Support (Approx 60%)

• Serve as the primary administrative support person for the Senior Vice President and Managing Director, Polymer Solutions President
• Manage a complex calendar and schedule of company executive(s) ensuring they can focus on highest leverage work
• Oversee all aspects of travel arrangements to include hotel, flight and ground transportation
• Draft, review and send communications on behalf of company executive(s)
• Organize and prepare for meetings, including gathering documents, coordinating meeting logistics, room reservations, preparing agendas and catering
• Prepare and submit expense reports on a timely basis
• Work closely with the leadership team and other Executive Assistants to provide support to the organization
• Answer inquiries independently, follow up with other departments to ensure that requests are carried out
• Understand how to prioritize meetings for executive(s) and manages daily schedule appropriately
• Prepare, edit, and format documents, reports, presentations (PowerPoint, Excel), and internal/external communications
• Plan and coordinate team building events & assist with special projects

Key Responsibilities Facilities & Office Administration (Approx 40%)

• Oversee the day-to-day operations of the office to ensure a safe, clean, and functional environment
• Monitor and maintain inventory of office and breakroom supplies, placing orders efficiently and within budget
• Managing incoming and outgoing mail
• Process and approve PO's and invoices related to general facility operations
• HR support Assist HR with new employee onboarding/employee offboarding and other general HR related duties
• Ensure the facility complies with general safety standards and office policies are documented and followed

Qualifications Required

• 5 years of experience supporting senior level leaders/executives
• Exceptional service orientation mindset
• Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) suite
• Ability to make and build top notch presentations
• Analytical capability and comfortable with data and numbers
• Impeccable attention to detail
• Strong time management skills and ability to meet deadlines
• Excellent organizational skills
• High level of integrity and confidentiality
• Ability to work under time pressure and keep composure
• Team player with positive attitude
• Strong desire and interest to learn the business

Qualifications Preferred

• Prior experience working with a global/international team
• SAP Experience

Milliken is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, sex or gender (including pregnancy, childbirth or related medical condition, including but not limited to lactation), sexual orientation, gender identity or gender expression (including transgender status), ancestry, national origin, citizenship, age physical or mental disability, genetic information, marital status, veteran or military status or any other characteristic protected by applicable law. To request a reasonable accommodation to complete a job application, pre-employment testing, a job interview, or to otherwise participate in the hiring process, please contact TalentAcquisition@milliken.com.

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