Job Description

Soni is currently seeking a full-time Receptionist to provide support to a premier Law Firm in Miami. You will be responsible for front-desk operations, coordinate office services, and support various administrative functions. This role is 100% on-site.

Duties and Responsibilities:

• Serve as the primary point of contact for visitors, vendors, clients, and candidates; handle all receptionist duties.
• Manage conference room scheduling and monitor shared voicemail inboxes.
• Set up FedEx accounts, troubleshoot shipping issues, and handle office supply invoices appropriately.
• Prepare employee access cards/building fobs and order business cards.
• Maintain PTO calendars and distribute daily broadcast emails.
• Coordinate courier deliveries and pickups.
• Communicate with vendors regarding invoices, outstanding balances, and service changes.
• Process reimbursement reports through the appropriate systems.
• Reconcile a local bank account and prepare weekly A/P and A/R packages for corporate processing.
• Create and bill consultation records in internal systems.
• Provide training to staff as needed.
• Copying/scanning incoming mail.
• Supporting event planning and office catering.
• Assisting with office projects, kitchen supply stocking, and archiving case files.
• Providing coverage during breaks and PTO.
• Perform additional administrative tasks and ad hoc projects as assigned.

Requirements:

• 5+ years of office experience
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, etc.)
• Ability to lift and move boxes, push a cart, climb stairs, and sit for extended periods

Compensation: $18-20/ Hour
Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.

#SONINY

Job Tags

Full time, Work at office, Local area,

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